Defect reporting across 33 ships
Two Power Apps, Power Automate notifications, SharePoint lists and Power BI give CalMac's 1,700 staff one place to log, act on and report defects across the fleet.
Power Apps examples
Power Apps examples from the work we do.
These are the kinds of app we build in Power Apps, with what goes into each one and where the data usually lives. If your process looks like one of them, it is probably a good fit, and if it does not we are happy to talk it through.
Apps we build, and what goes into them.
Each of these sits inside your own Microsoft 365, uses Power Automate for anything that needs to happen in the background, and can feed a Power BI report if management need a view across everything.
Site inspection app
A checklist on a phone or tablet with pass and fail answers, photos and a signature, saved to SharePoint with a PDF report emailed when it is submitted. Our inspection app is a ready made starting point.
Defect management app
Defects logged with a category, location and photo, routed to the right technician, and tracked through to sign off, with trends reported across sites or vessels.
Purchase request app
Requests raised against a budget code, approved by the budget holder and finance in turn, with a full history of who approved what and when.
Asset register app
Equipment, vehicles or IT kit recorded with location, owner and service dates, and reminders sent before anything falls due.
Training and competency tracker
Who has done which course and when it expires, replacing the spreadsheet that one person in HR has to keep up to date.
Incident and near miss reporting
A short form anyone can fill in on their phone, with the safety team notified straight away and actions tracked to close.
Visit and timesheet capture
Staff record visits, hours and notes on the move, and the data goes straight into the system that needs it rather than being typed in again on Friday.
Clinical handover
Our Patient Handover App is built on Power Apps and gives clinical teams a structured, auditable handover in place of paper notes, on desktop, tablet or phone.
AI document redaction
Staff upload a Word or PDF file, Azure AI finds the personal data, and a person approves or changes each redaction before the file goes back to SharePoint.
What it is like to work with us.
“We now have instant access to any new defects that are created, greatly increasing our ability to react and deal with defects. The applications have been well received by the crew, which they have found easy to use.”
“Their approach to understanding our organisation, values, goals and challenges, helped them deliver on our brief with excellent communications and support throughout.”
Power Apps we have delivered.
Read the CalMac case study
AI redaction for a membership body
A Power App on Azure AI that finds names, addresses and other personal data in PDF, Word and text files, with a person checking every suggestion before the redacted file is saved.
Questions about what Power Apps can do.
What kind of apps can you build with Power Apps?
Business apps that capture, track and approve things: inspections, requests, registers, incident reports, timesheets and anything else that currently lives in a spreadsheet, a paper form or a chain of emails. It is not the right tool for a public facing consumer app.
Can a Power App take photos and signatures?
Yes. Apps can use the camera on a phone or tablet, capture a signature with a pen input control and attach both to the record.
Can a Power App connect to our other systems?
Usually, yes. There are connectors for a long list of services and databases, and custom connectors for systems with an API. Most of these are premium connectors, so they need Power Apps Premium.
Can you take over an app someone else built?
Yes. We review what is there, fix what needs fixing and either support it as it is or rebuild the parts that are causing problems.
Tell us about the app you need.
Describe the process and roughly how many people would use it, and we will come back to you within one working day with how we would approach it.