Power Apps cost guide
What a Power App costs to build and run.
There are two costs to plan for: building the app, which we quote as a fixed price after a requirements workshop, and the Microsoft licences people need to use it, which for a lot of apps are already covered by Microsoft 365. This guide goes through what affects each one.
What affects the price of building an app.
We work these out with you in the requirements workshop, and the fixed price comes from them.
Number of screens
A form with a confirmation screen is a very different job from an app with dashboards, search, a manager view and an admin area.
Where the data lives
SharePoint lists are quicker to set up. Dataverse takes more design up front but handles related tables, larger volumes and finer grained security.
Approvals and automation
Each Power Automate flow behind the app, such as approvals, reminders, escalations and notifications, adds build and testing time.
Connections to other systems
Reading from and writing to systems outside Microsoft 365, such as a finance system or SQL database, is usually the biggest variable.
Who sees what
Apps where different groups see different records or fields need more work on the data model and testing than an app everyone uses the same way.
Migrating existing data
Bringing in years of records from a spreadsheet or an old system means cleaning and mapping the data before the app goes live.
to build a simple app on SharePoint data
for an app with approvals, Dataverse and integrations
Microsoft's list price per user per month for Power Apps Premium, paid yearly
Power Apps licensing.
Which apps are covered by Microsoft 365?
Microsoft 365 licences let people use apps that work with Microsoft 365 data, such as SharePoint lists and Excel files stored in OneDrive or SharePoint, using standard connectors. A lot of the apps we build sit in this group and need no extra licence.
When do we need Power Apps Premium?
When the app uses Dataverse, premium connectors such as SQL Server, or custom connectors to systems outside Microsoft 365. Every person who uses the app then needs a Premium licence or pay as you go.
What does Power Apps Premium cost?
Microsoft lists it at $20 per user per month, paid yearly, which covers as many apps as that person uses, with a lower rate for organisations buying 2,000 seats or more. Microsoft has announced that Premium prices rise for new purchases and renewals from 1 January 2027. Check the current price on Microsoft's pricing page before you budget.
What happened to the per app licence?
Microsoft stopped selling it to new customers on 2 January 2026, according to its licensing announcement. Existing Enterprise Agreement customers can keep renewing it and Cloud Solution Provider customers can still buy it. Everyone else is choosing between Premium and pay as you go.
How does pay as you go work?
Pay as you go is billed through an Azure subscription, and you are charged for each person who opens an app in a given month rather than for everyone who might use it. It suits apps that are used occasionally or by a changing group of people.
Get a fixed price for your app.
Tell us what the app needs to do, roughly how many people will use it and where the data lives now. We will come back to you within one working day, and tell you up front whether you will need any extra licences.